Linking Customer Accounts Together (Master Account)

§     Debtors can be linked together in eAccounts under one umbrella debtor called master debtor. This is useful when wanting to group related debtors together e.g. branches of the same company.

§     A master debtor account can be defined from Maintenance > Debtors > Master Debtor Code field.

§     If customer is not a master debtor, then one of the following rules will apply:

1)   Type 0: Receipting Direct Payments To The Master – Applicable when you wanting to pay multiple invoices against multiple debtors using one cheque. This means that only one transaction will be processed which will keep the bank slip correct.

2)   Type 1: No Invoice Redirection, Used For Group Reporting Only – Mainly used for sales analysis. If a customer is a master debtor, you can see debtors linked to it by clicking the Master Summary button from the Customer Enquiry screen.

3)   Type 2: Invoice Redirection To The Master - This is the most common set-up. An invoice is raised against the customer and the balance is passed to the master debtor (no balance on the customer account). The sales analysis stays with the debtor. An example of such a scenario is when a head office pays for it’s branch invoices.

4)   Type 3: Invoice Redirection But Invoice Name Is Master Name – This is the same as Type 2 above except that the master debtor’s name appears on top of the invoice.

5)   Type 4 : Invoice Redirection But Invoice Name Is Master Name – This is the same as Type 3 above but the name and address are displayed.

 

§     The Sales & Credit Analysis report can be run by master debtor to ascertain sales for a particular master debtor.